It sounds like you have created an entity name in error or have one that is no longer being used. There are 2 methods of deleting entity names. One involves deleting an entity name that has no data files, and the second is deleting an entity name that does have data files. First you must verify your entity name list and the data files associated with each name.

I. Obtain a list of the current entities used in FN by selecting File | List Entities from the main FN screen. You might want to print this out for reference. The print will be very small.

II. Obtain a list of all folders for all entities. See the forum post List of Entities. Verify the entity name each of these data files is associated with. This can be done by looking at the name at the top of the FN screen once you have opened the data files. The entity name appears before the file path name (e.g., Dewey & Vera Goode - 2000 - C:\Program Files\FN\Sample - where "Dewy & Vera Goode" is the Entity Name and "Sample" is the data file folder)

Method 1:
If you have an entity on your list that you want to delete but that does not have any data files, see the forum post Deleting Entities.

Method 2:
If you have an entity name on your list that does have data files that you want to delete:

1. Backup the data files in case they are ever needed in the future.
2. Select File |Delete from the FN main screen.
3. Highlight the data file to be deleted.
4. Select OK.
5. FN asks if you want to delete the specified data files. Select Yes.
6. FN verifies you want to delete the specified data files. Select OK.
7. FN requests verification to remove data files folder. Select Yes.
8. FN verifies files have been deleted. Then FN asks if you want to delete the entity name from the entity list. Select Yes.
9. FN confirms entity file name deleted from the entity list.

Please reply to this post if your problem is not resolved. Please provide the following information:

• What version of FN are you using? See the post FN Version to verify the version you have.
• What edition of FN are you using? (Personal Edition, Standard Office Edition, or Professional Office Edition) This information will be on the same page as the version you are using.
• What Windows application are you using? (Windows 98, 2000, NT, XP)

1. Access one of the related data files.
2. Select File | Change Entity Name. Change the entity name to something you can verify the change on. (e.g., take out the "." after the middle initials, or just change the name to D & A George).
3. Look at all of the related data files and determine which ones have the old name still.
4. Change the entity name on one of those to the "new" entity name.
5. Repeat this process untill all related data files show the "new" entity name.
6. Then follow the steps to delete an entity with no data files for the old entity name.

Once you have done that, you should be back to 4 entity names on your list.

You can then change the new entity name back to whatever you want it to be.

We have made some very exciting and productive improvements in FN and I would recommend updating to the newest version. See the FN Web site (www.finnav.com) for more information on the FN 8.1 version or call the sales department for more information.