Old folder name   FY Data     Backed up to      New year folder    FY data	
Entity01_07-08    2007-2008   Entity01_07-07    Entity01_07-08     2008-2009

There are two ways to avoid this problem: 1) rename you existing folders or 2) rename the folders when beginning a new year.

See also:

• Change Fiscal to Calendar Year for a similar situation.
• Begin a New Year Procedure? for non-fiscal year (calendar year) process and general information.

Method One: To rename existing folders

Old folder name   FY Data     New folder      Backed up to            New year folder    FY data	
Entity01_07-08    2007-2008   Entity01_FY07   Entity01_FY07_Backup    Entity01_FY08      2008-2009

To rename existing folders and Begin a New Year:

1. Open Windows Explorer (Start | My Computer)
2. Browse to the location of your Navigator 8.2 data folders.
3. Rename the folder Entity01_07-08 to Entity01_FY07. The accounting convention is to refer to 07-08 as FY08, but Navigator works better is you name the folder FY07.
4. Open Entity01_FY07 in Navigator. Notice the blue bar at the top of the screen shows “07-08” and the path with the folder name Entity01_FY07. It is always a good practice to pay close attention to that information at the top, especially when changing folders and starting new years.
5. Select Utilities | Begin a New Year. The Begin a New Year – Folders screen appears. Pay close attention to this screen.
   • Notice Navigator is about to back up to Entity01_FY07.
   • Change the backup folder name to Entity01_FY07_Backup. This is optional, but otherwise it backs up to the same folder, which isn’t a backup at all.
   • Notice the new year’s data folder name will be Entity01_FY08 which is correct for FY 2008-2009.
6. Select Next. The Begin a New Year – Options screen appears. Pay close attention to this screen also.
   • Select the options that your office uses.
   • Verify the Beginning Month and Year Ending are correct.
7. Select Next. The Begin a New Year screen appears. Carefully verify that the folder names are correct.
8. Select Yes. The new year data is created and ready for use. Notice the blue bar at the top of the screen still shows last year’s information.
9. Select OK. Notice the blue bar at the top of the screen now shows the new year’s information.

Method Two: Rename folders while beginning a new year

Old folder name   FY Data     Backed up to             New year folder    FY data	
Entity01_07-08    2007-2008   Entity01_07-08_Backup    Entity01_08-09     2008-2009

To rename folders while beginning a new year:

1. Open Entity01_07-08 in Navigator. Notice the blue bar at the top of the screen shows “07-08” and the path with the folder name Entity01_07-08. It is always a good practice to pay close attention to that information at the top, especially when changing folders and starting new years.
2. Select Utilities | Begin a New Year. The Begin a New Year – Folders screen appears. Pay close attention to this screen.
   • Notice Navigator is about to back up to Entity01_07-07 which doesn’t make much sense.
   • Change the backup folder name to Entity01_07-08_Backup.
   • Notice the new year’s data folder name will be Entity01_07-08 which will overwrite and erase all your 2007-2008 data.
   • Change the new year’s data folder name from Entity01_07-08 to Entity01_08-09.
3. Select Next. The Begin a New Year – Options screen appears. Pay close attention to this screen also.
   • Select the options that your office uses.
   • Verify the Beginning Month and Year Ending are correct.
4. Select Next. The Begin a New Year screen appears. Carefully verify that the folder names are correct.
5. Select Yes. The new year data is created and ready for use. Notice the blue bar at the top of the screen still shows last year’s information.
6. Select OK. Notice the blue bar at the top of the screen now shows the new year’s information.

- David
FNI Technical Support