If you do not use BankLink with the second account, enter the transaction for the second account manually in Navigator. Just as you did in the first account, use the transfer clearing account in the Account field instead of the name of the account where the funds are actually going to or coming from.

This is different from when you manually enter a transfer from one account to another in Navigator. In Navigator, you enter the name of the second account in the Account field on the Transaction screen of the first account. Financial Navigator automatically runs the transaction through a Transfer Clearing Account and creates a transaction in the register of both the "transfer from" and the "transfer to" accounts.

If you use BankLink with both accounts, you would end up with a double posting if BankLink automatically posted transfers this way. To avoid double posting, you post only one side of the transaction as you work in the first account, and post the other side as you work in the second account. Use the same transfer clearing account for both transactions.

Both transactions now show a transfer to the transfer clearing account. Once you have entered the transactions on both sides, the ending balance in the transfer clearing account will be zero. A non-zero transfer clearing account balance may indicate an unbalanced transfer: one side has not yet posted.

If you sometimes post a particular a transfer manually, and sometimes with BankLink, you can set up two payees and Automatic Entries. Create one for manual entries with the other account listed (so that Navigator will automatically invoke the transfer clearing account). Create a second payee that lists the transfer clearing account so that BrokerLink will post only that side of the transaction.

In any case, it is good practice to check the transfer clearing account frequently to verify that the balance is $0. If it isn't, you are probably missing one side of a transfer.

All this applies to most transfers between asset accounts, liability accounts, or between and an asset and a liability account. See Automatic transfer in the Navigator 8.2 Help Index for a list of the Format types for which Navigator automates the transfer process.

See the topics Post between Cash Journals and Transfer Clearing Account in the Navigator BankLink Reference Guide or in BankLink Help index for more information how to enter transfers in BankLink.

- David
FNI Technical Support

[This message has been edited by David (edited 11-30-2007).]