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Author Topic:   Transfer Clearing Account
FN_User
Member
posted 09-11-2000 09:36 AM     Click Here to See the Profile for FN_User     Edit/Delete Message
When I enter a transaction, sometimes the system changes the distribution to "Transfer Clearning Account." What's going on? I don't want it to do this!

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Renee
Member
posted 09-11-2000 10:19 AM     Click Here to See the Profile for Renee   Click Here to Email Renee     Edit/Delete Message
What you are describing is called Automatic Transfer. The program is operating as it was designed.

Here is some information on this feature of the program:

quote:
From Navigator Online Help:
When you use the automatic transfer method of moving amounts between accounts, you need enter only a single transaction. When you do, FN automatically:
  1. Creates a temporary entry in the selected transfer clearing account for the amount of the transaction in the originating account
  2. Creates a balancing entry from the transfer clearing account to the target account. This transaction has a memo identifying it as a transfer transaction.
  3. Zeroes the balance in the transfer clearing account.
To use this method, you must already have set up at least one transfer clearing account and activated the Transfer Clearing Account option in Transaction Activity Options. Furthermore, both accounts must fall under one of the following categories:
  • Cash on Hand
  • Checking Accounts
  • Money Market Accounts
  • Savings Accounts
  • Brokerage Accounts
  • Escrow Account
  • Short-Term Receivables
  • Cash Account/Business
  • Checking Account/Bus
  • Money Market/Bus
  • Savings Accounts/Business
  • Accounts Receivable/Bus

  • Credit Cards
  • Accounts Payable
  • Bank Credit Line
  • Credit Cards/Business
  • Accounts Payable/Bus
  • Accrued Expenses/Bus
Each account must also have one of the following format types:
  • Bank Accounts (2)
  • Accounts Receivable (29)
  • Accounts Payable (36)
  • Credit Cards (35)
  • Bank Line of Credit (37)


If you don't want Automatic Transfer to happen at all, go to Transaction Activity Options and select the Transfer Clearing Account button. Then select "none."

If you want Automatic Transfer to happen but you don't want it to happen for certain transactions, review the lists above. Change either the format type or the category of one of the accounts involved in the transaction, and Automatic Transfer will not take effect.

------------------
Renée Trudeau
Financial Navigator Service Provider

[This message has been edited by David (edited 03-25-2008).]

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David
Administrator
posted 03-25-2008 01:26 PM     Click Here to See the Profile for David     Edit/Delete Message
Note that the specified Categories refer to the default Category names. Simply renaming categories doesn't count. It is actually the position on the Master Chart of Accounts that triggers TCA. For instance, User Defined Asset is the 10th Category under Current Assets in the Master Chart of Accounts. If you renamed that Category to "Other Checking Accounts" it still would not trigger TCA because Navigator still treats it as a User Defined Asset Category (even if you change the Format Type).

- David
FNI Technical Support

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